U.S. Mission Vietnam – U.S. Embassy in Hanoi
Vacancy Announcement Number: 2017- 45
OPEN TO: All Interested Candidates/All Sources
POSITION: Project Management Assistant
WORK HOURS: Full-time, 40 hours/week
ANNUAL SALARY: Ordinarily Resident (OR): FSN-8; US$12,581(Starting Salary)
ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The U.S. Mission in Hanoi, Vietnam is seeking eligible and qualified applicant for the position of Project Management Assistant in the U.S. Agency for International Development (USAID).
NOTE: Due to the high volume of applications received, we will only contact applicants who are qualified and will be invited for further testing and/or interview. Thank you for your understanding.
BASIC FUNCTION OF POSITION
Incumbent of this position will carry out administrative duties and project management support. The incumbent will oversee and coordinate all secretarial and administrative support activities for the Office of Economic Growth and Governance (EG2), perform all duties to ensure smooth, effective and efficient operations of the office. He/she will provide office management support, correspondence management, meeting arrangements, filing, vouchers, travel coordination, and visitor support. The incumbent will support the team’s technical staff. He/she will serve as the focal point for Monitoring, Evaluation and Learning (MEL) and will be responsible for tracking the program budget for the entire EG2 portfolio. The incumbent will also serve as the liaison with the Program Development Office, the Office of Acquisition and Assistance (OAA), and the Office of Financial Management.
QUALIFICATIONS REQUIRED
Applicants must address each required qualification listed below with specific information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.
1. EDUCATION: College or university studies in Business Administration, Public Administration, Social Science or Liberal Arts is required.
2. EXPERIENCE: At least three years in progressively responsible positions in the following areas: administration, financial management, and/or program management is required. Previous experience with an international organization or English speaking environment is required.
3. LANGUAGE: Level 4 (Fluent) Speaking/Reading/Writing English is required (this will be tested).
Level 4 (Fluent) Speaking/Reading/Writing Vietnamese is required.
4. SKILLS AND ABILITIES: Must exhibit excellent professionalism, be able to work calmly, tactfully, and effectively under pressure and under timelines. Must demonstrate the ability to multitask, having flexibility to manage more than one activity at a time in the performance of daily administrative management duties and responsibilities. Must be skilled in effectively guiding USAID/Vietnam's flow of documents to the EG2 office and have strong organizational skills. Must possess knowledge and skills of using computers and office software such as Microsoft Word, Excel, Power Point, email, and Google applications such as Google docs, Google sheets and Google calendar and must be able to learn and use Agency specific software related to work area efficiency.
5. JOB KNOWLEDGE: Must have knowledge and understanding of practices and procedures in office management. Demonstrated proficiency in typing various correspondence formats (i.e. memoranda, letters, reports, etc.) and computer skills is required. Must have thorough knowledge how to provide dependable secretarial/administrative support and assistance Good knowledge and understanding of the GVN’s organizational structure to include various Ministries, their internal operations and staffing structures.
How to apply:
Any question, please contact 0243.8265118 (Ms. Tram)
Download DS-174 Form: https://drive.google.com/file/d/0B-ukPqr942bpWlFXeFBxbUROQlk/view?usp=sharing