U.S. Mission Vietnam – U.S. Embassy in Hanoi
Vacancy Announcement Number: 2016 - 48
OPEN TO: All Interested Candidates/All Sources
POSITION: Administrative Management Assistant
WORK HOURS: Full-time, 40 hours/week
ANNUAL SALARY: Ordinarily Resident (OR): FSN-9; US$16,418(Starting Salary)
The U.S. Mission in Hanoi, Vietnam is seeking eligible and qualified applicant for the position of Administrative Management Assistant (Maritime Law Enforcement) in its Political Section (POL).
BASIC FUNCTION OF POSITION
Incumbent of this position will be responsible for coordinating the programmatic efforts of the International Narcotics and Law Enforcement (INL) Maritime Law Enforcement (MLE) Program. He/she will meet with high-level host country officials to coordinate INL assistance activities and to determine training and equipment needs. The incumbent also will be responsible for budgetary matters, including bookkeeping, estimating and tracking expenses, and providing Washington, D.C. with budget reports as necessary. He/she will organize training events to be conducted locally and abroad; interpret for the INL MLE Advisor, Political Section staff and high level delegations; complete official and unofficial translations of written communications and act as liaison between the INL MLE Office and a variety of host government entities. The incumbent will coordinate with partner US Government (USG) and international agencies, e.g. Defense Threat Reduction Agency, Naval Facilities Command, United Nations Office on Drugs and Crime (UNODC), etc. He/she will monitor and report on all local developments that affect the INL MLE Program and Pol-Mil Section.
QUALIFICATIONS REQUIRED
Applicants must address each required qualification listed below with specific information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.
1. EDUCATION: A university degree in Public or Business Administration, Economics, Finance, or Engineering is required.
2. EXPERIENCE: Four-year experience of progressively increased responsibility in an administrative or management environment is required.
3. LANGUAGE: Level 4 (Fluent) Speaking/Reading/Writing English is required (this will be tested). Level 4 (Fluent) Speaking/Reading/Writing Vietnamese is required.
4. SKILLS AND ABILITIES: Must have strong organizational skills. Must be able to deal effectively with people within and outside the US Embassy. Must have the ability to plan, organize and manage a project with limited guidance, including bookkeeping, developing and tracking budgets and analyzing other financial data. Must be able to prioritize assignments, effectively communicate orally and in writing, both in English and Vietnamese, work under pressure, deal with overlapping tasks and work independently when the INL MLE Advisor is not at post.
5. JOB KNOWLEDGE: Must have standard knowledge of Microsoft software, including Outlook, Word, Excel, Access, and PowerPoint. Must have basic knowledge of administrative procedures, such as filing, maintaining records, establishing filing systems, basic ability to perform simple bookkeeping and record keeping functions. Must have familiarity with the organization of the Vietnamese and U.S. governments, and regional and international relations.
HOW TO APPLY:
Please submit your DS-174 form (link to download is below), CV (in English) and your copies of Degrees and certificates that support the position’s educational requirement (required) to email address: jobs.for.ngo.hanoi@gmail.com. Title: U.S Embassy_AMA_Candidate’s full name
Deadline: 11/10/2016
Any question please contact Ms. Tram: 043.8265118
Download Form DS-174: https://drive.google.com/file/d/0B-ukPqr942bpWlFXeFBxbUROQlk/view