JOBS DESCRIPTION
Position: Program Assistant, Supply Chain Management
Work place: Hanoi, Vietnam
Duration: 1 year, extendable based on performance and funding
Start date: 15 August 2017
The Clinton Health Access Initiative (CHAI), operating through the Bill, Hillary and Chelsea Clinton Foundation in Vietnam, is a trusted advisor to governments worldwide, helping them transform the way they provide health services. In Vietnam, CHAI works with a number of departments in the Ministry of Health to help reach national HIV, TB, Hepatitis C, and malaria targets. Established in Vietnam in 2006, CHAI has emphasized a sustainable and integrative approach to health systems strengthening premised on a close partnership with government to build national capacity.
CHAI’s team in Vietnam consists of a dynamic core of 12 staff in addition to resources available at the regional and global levels. CHAI is now seeking a Vietnamese national to fill a Program Assistant position. This position provides an inexperienced person significant opportunity for learning and growth.
Main Responsibilities:
The Program Assistant will provide program and operational support related to procurement and supply chain management, monitoring and evaluation, and information technology systems.
• Execute programmatic duties to ensure patient access to the life-saving commodities, such as forecasting and quantification for procurement and distribution, helping to train health workers complete and deliver consumption reports, and helping to clear commodities out of customs.
• Prepare health data for analysis, make charts and diagrams, review software systems for bugs;
• Provide support to prepare trainings, workshops, meetings and mentoring trips (e.g. printing materials, logistics arrangements, etc.);
• Assist in preparing letters to partners, local government authorities and other project/program documents upon requests;
• Assist in translation and interpretation from English to Vietnamese and vice versa;
• Arrange travel logistics for team members on business trips (e.g. air tickets, accommodations, airport taxis, car rentals);
• Take notes at team meetings;
• Perform other duties as requested.
Skills and Experiences
- Fluent in verbal and written Vietnamese and English
- Comfortable with technology. Fluent with Microsoft Word, Excel, PowerPoint, Windows, and in internet-based communications
- Excellent organizational skills and high attention to details
- Good command of task prioritization and time management to meet deadlines
- Good teamwork, spirit and enthusiasm
- Proven ability to problem solve and think proactively
- A minimum of 2 years experience
Preferred:
- Experience in supply chain management and information technology system
- Experience in health issues
- Experience in communications-related field or in translation
How to apply:
Applications will be treated in confidence. Due to the volume of applications we receive, only short-listed candidates will be contacted and CVs cannot be returned. Any question, please contact 0243.8265118 (Ms. Tram)