TERMS OF REFERENCE

Position: Program Assistant, Supply Chain Management

Quantity: 02

Work place: Hanoi, Vietnam

Duration: 1 year, extendable based on performance and funding

Start date: February 2018

The Clinton Health Access Initiative (CHAI), operating through the Bill, Hillary and Chelsea Clinton Foundation in Vietnam, is a trusted advisor to governments worldwide, helping them transform the way they provide health services. In Vietnam, CHAI works with a number of departments in the Ministry of Health to help reach national HIV, TB, Hepatitis C, and malaria targets. Established in Vietnam in 2006, CHAI has emphasized a sustainable and integrative approach to health systems strengthening premised on a close partnership with government to build national capacity.

CHAI’s team in Vietnam consists of a dynamic core of 12 staff in addition to resources available at the regional and global levels. CHAI is now seeking a Vietnamese national to fill a Program Assistant position. This position provides an inexperienced person significant opportunity for learning and growth.

Main Responsibilities:

The Program Assistant will provide program and operational support related to procurement and supply chain management, monitoring and evaluation, and information technology systems.

• Execute programmatic duties to ensure patient access to the life-saving commodities, such as forecasting and quantification for procurement and distribution, helping to train health workers complete and deliver consumption reports, and helping to clear commodities out of customs.
• Prepare health data for analysis, make charts and diagrams, review software systems for bugs;
• Provide support to prepare trainings, workshops, meetings and mentoring trips (e.g. printing materials, logistics arrangements, etc.);
• Assist in preparing letters to partners, local government authorities and other project/program documents upon requests;
• Assist in translation and interpretation from English to Vietnamese and vice versa;
• Arrange travel logistics for team members on business trips (e.g. air tickets, accommodations, airport taxis, car rentals);
• Take notes at team meetings;
• Perform other duties as requested.

Skills and Experiences

• Fluent in verbal and written Vietnamese and English;
• Comfortable with technology. Fluent with Microsoft Word, Excel, PowerPoint, Windows, and in internet-based communications;
• Excellent organizational skills and high attention to details;
• Good command of task prioritization and time management to meet deadlines;
• Good teamwork, spirit and enthusiasm;
• Proven ability to problem solve and think proactively;
• A minimum of 2 years experience.

Preferred:

• Experience in supply chain management and information technology system;
• Experience in health issues;
• Experience in communications-related field or in translation;

* Note: A one-page cover letter should specify the position sought and highlight why the candidate believes they are the right person for the position. A CV, in English, detailing professional experience, relevant qualifications and three reference contacts should be provided.

How to apply

• Interested qualified candidates are invited to send the detailed curriculum vitae with letter of application in English, including copies of relevant certificates and reference, please send your application package to: jobs.for.ngo.hanoi@gmail.com.
• Deadline 10/01/2018
• Title: “CHAI_PA-SCM_Full name”

Applications will be treated in confidence. Due to the volume of applications we receive, only short-listed candidates will be contacted and CVs cannot be returned. Any question, please contact 024.3826.5118 (Mr. Thang or Ms. Quyen).