ChildFund Vietnam recruit Pass It Back Intern in Hoa Binh

POSITION DESCRIPTION

 

Position Title:	Pass It Back Intern
Department:	Programs
Location:	Hoa Binh, Vietnam
Reports to:	Pass It Back Project Officer (Measuring Change)
Employment Status:	One year contract/full-time

 

ORGANISATIONAL CONTEXT

ChildFund Australia is an international development agency that works in partnership with children and their communities to create lasting and meaningful change by supporting long-term community development and promoting children’s rights.

 

ChildFund Australia directly implements child-focused development programs in Viet Nam, Papua New Guinea (PNG), Cambodia, Laos, and Myanmar, and works in conjunction with the ChildFund Alliance global partnership to deliver programs in countries throughout Asia, Africa and the Americas.

 

Programs are funded by sponsorship contributions, grants, donations and other revenue. ChildFund Australia has an extensive child sponsorship program with more than 55,000 children in 24 countries sponsored by Australians.

 

ChildFund Australia’s goals are to deliver quality development programs that are respectful, responsive and effective.

 

ChildFund Vietnam is the representative office of ChildFund Australia – an independent and non-religious international development organisation that works to reduce poverty for children in the developing world.

 

ChildFund began working in Vietnam in 1995 and operates community development programs in the areas of education, water and sanitation, sustainable livelihoods, food security, child rights an d child protection and maternal and child health, including HIV prevention.

 

ChildFund’s programs are being implemented across the northern provinces of Bac Kan, Cao Bang and Hoa Binh, where the majority of people are from ethnic minority groups, often the most vulnerable or marginalised sections of the population.

                                                                                                                                 

PROGRAM CONTEXT

Pass It Back is an innovative Sport for Development program using Get Into Rugby, a World Rugby program to grow the Game globally, to equip children and young people in Asia to overcome challenges, inspire positive social change and ‘pass it back’ to their communities. The program gets children and youth to Try, Play and Stay in the Game as part of the Impact Beyond Rugby World Cup 2019 strategy, which will increase awareness and sustainable growth of rugby in Asia. Pass It Back delivers an integrated rugby and life-skills curriculum in a safe environment that promotes the values of the Game and builds a new generation of leaders in disadvantaged communities across Asia.

 

JOB PURPOSE AND REPORTING STRUCTURE

The Pass It Back intern will report to Project Officer (Measuring Change);

The Pass It Back intern will be responsible for quantitative data management support of Measuring Change activity;

The Pass It Back intern has responsibility for administration and logistic support provide to ensure all project activities are implemented successfully.

 

POSITION SUMMARY

The Pass It Back intern has responsibility in:

• Supporting POs to manage Measuring Change data;
• Providing Administration and Financial Support (Government Partner Relations, Meetings and Events Organisation);
• May supervise data entry volunteer(s) as needed.

 

KEY AREAS OF RESPONSIBILITY

1. Measuring Change Activities Support (Data Collection and Verification)

• Collect data from Measuring Change Coach Coordinators;
• Review with Pass It Back Project Officer (Measuring Change) all data collected to ensure that they are inscription error free;
• Enter data into database platform (by following data program techniques and procedures);
• Verify data by comparing it to source forms;
• Ensure that data are maintained and stored in a manner that is fully confidential;

 

2. Administration Support;

• Prepare and send out letter and paper to partner in case needed;
• Follow up the budget expenditure and prepare process financial documents (invoices, expense reports).

 

3. Meetings and Event Organisation Support

• Scheduling and prepare for meetings including Monthly PWT meeting and Monthly Coach meeting;
• Provide administration and logistic support required for the successful implementation of project activities (Competition, Coach Training).

 

4. Translation Support

• Support in translating document when needed (Project Proposal, Most Significant Change Stories, Coach Journal Entries);
• Provide interpretation support when needed (Meetings, Competitions, Coach Trainings).

 

REQUIRED COMPETENCIES/EXPERIENCE/QUALIFICATIONS

Core Competencies

• Commitment to ChildFund Australia’s values, vision and mission, demonstrating a strong belief in ChildFund Australia’s core purpose, and reflects the values of the organisation in daily activities and behaviours;
• Teamwork: the ability to work cooperatively and flexibly with other members of the team with a full understanding of the role to be played as a team member;
• Communication: the ability to communicate clearly and persuasively verbally and in writing;
• Exemplifying accountability and integrity: our obligation as individuals to account for our activities, to accept responsibility for them, and to disclose the results in a transparent manner;
• Being adaptable and flexible: the ability to meet changing conditions and respond to new organisational requirements, with flexibility and resilience.

 

Functional/Technical Competencies

• Good knowledge of MS Office Excel;
• Working knowledge of office equipment and computer hardware;
• Basic understanding of database;
• Great attention to detail and confidentiality;
• Fluent English and Vietnamese in listening, writing and speaking.

 

Qualifications and experiences

• University qualification;
• Knowledgeable and a certificate in Microsoft Offices (Excel);
• Administration experience;
• Experience of working with a NGO is an advantage.

 

WORKING CONDITIONS AND OTHER ESSENTIAL REQUIREMENTS

• This is a province based in Hoa Binh, full-time position with occasional travel to ChildFund’s program areas in Vietnam and internationally;
• Adherence to written confidentiality policy/agreement is required;
• The successful candidate will be offered a one-year contract. Salary will be set according to experience and qualifications, in accordance with ChildFund’s salary scale;
• Appointment to this position is dependent upon successful completion of a Police Check and signing of ChildFund’s Child Protection policy and procedure Code of conduct;
• Commitment and adherence to ChildFund policies and procedures is required, and
• Other working conditions and benefits are outlined in ChildFund’s HR, PDP and Operations Manuals.

 

STANDARD OCCUPATIONAL HEALTH AND SAFETY (OHS) RESPONSIBILITIES

The intern must cooperate with all health and safety policies and procedures of ChildFund and take all reasonable care that your actions or omissions do not impact on the health and safety of colleagues in the workplace.

How to apply

·         Interested qualified candidates are invited to send the detailed curriculum vitae with letter of application in English, including copies of relevant certificates and references, please send your application package to: jobs.for.ngo.hanoi@gmail.com.

·         Deadline 04/12/2017

·         Title: “Childfund_Pass It Back_Full name”

Applications will be treated in confidence. Due to the volume of applications we receive, only short-listed candidates will be contacted and CVs cannot be returned. Any question, please contact 024.3826.5118 (Mr. Thang).