VACANCY AT EAST MEETS WEST FOUNDATION
Position: Admin and Finance Assistant
Work location: Ha Noi Office
Report to: Admin. and Finance Ha Noi Manager
Summary
East Meets West Foundation, US-based humanitarian organization, is seeking a candidate who will support for Admin. and Finance Ha Noi Manager in a variety of clerical, receptionist, administrative and financial support duties for Ha Noi Office and Programs.
1. Administrative works:
-Meet and greet guests to the office. Receive, sort and distribute incoming and outgoing mails to appropriate staff members in the office;
-Answer telephone calls, take messages and transfer calls to appropriate staff members. Provide back-up materials for call backs or make calls to external entities/Partners on Country Director’s or senior staff requests/notes;
-Ensure efficient filing, tracking and storing system of documents;
-Responsible in stamping, scanning, printing, photocopying, filing and delivering documents to corresponding partners/ agencies.
-Keep official EMW stamp safely
-Organize logistical arrangements for lodging, transportation, workshops/conferences for projects and operational activities of the office;
-Coordinate and organize Hanoi office common activity such as team building, outing events, year-end party, and other arrangement for funeral, wedding, birthdays, lunar calendar ceremony…
2. Finance:
-Cashier
-Check EMS/ air ticket/other bills
-Prepare cheque & withdrawal money from bank
-Prepare disbursement voucher and Petty Cash monthly report for Hanoi Office
-Keep track, label, hand over & report EMW equipment in Hanoi Office
-Check monthly request for payment & breakdown the list to programs from partner agency including EMW, Air tickets, stationery…
3. HR:
-Submitting paperwork to the competent authority when required
-Prepare paper works to support getting visa, work permit, residence card, and other papers for foreign visitors, donors and staffs.
-Support HR in delivering paper works and insurance cards, conducting yearly health check and other tasks as assigned
-Other A&F tasks as required
Indicators for good performance:
-Complete all tasks/assignments in an accurate, cost effective and timely manner.
-Quality reports to meet deadlines, as required
-Minimize mistakes in work and breaches of organizational regulations.
-Build a good relationship with supervisor, co-workers and counterparts.
Job Specifications/ Qualifications:
-College or University degree in Business Administration, English, Finance or related field of study.
-At least one year experience in the field or with NGO is preferred
-Strong secretarial and office management skills
-Excellent time management and problem-solving skills.
-Advanced proficiency in MS Office Suite.
-Possess professional attitude, appearance, and diligence.
-Strong communication and interpersonal skills.
-Proficiency with written and verbal communication skills in English and Vietnamese.
-Able to work independently as well as work in a team.
Salary and benefits will be determined based on experience and qualifications
How to apply
Interested candidates are requested to submit a CV and cover letter to email: jobs.for.ngo.hanoi@gmail.com before 27/6/2017. Title: “EMW_A&F Assistant_Full name”
Any question, please contact 043.8265118 (Ms. Tram)