JOB DESCRIPTION

(Apply for Temporary Administration and Finance Assistant– East Meets West)

Position:               Temporary Administration and Finance Assistant

Organization:       East Meets West

Location:              Hanoi, Vietnam.

Reporting:            Regional Monitoring and Evaluation Manager

Contract Duration:         Six months

Job Summary:    

• Responsible for administrative and financial work of CHOBA 2 program.
• Provide reports to supervisor.
• Responsible for processing all administrative and financial procedures to support POs and PAs working in provinces.
• Verify the disbursement documents of the program before sending to Program director (PM) for approval.
• Coordinate with other sanitation program staff in provinces.

Duties & Responsibilities

(1)Administration:

• Responsible for all administrative procedures and support to CHOBA 2 implementation and sanitation staff working in provinces.
• Coordinate with sanitation staff and support to schedule and organize the visits of donors, workshops, meetings, trainings or other events of the Program in the targeted provinces.
• Maintain good communication with sanitation team and local partners.
• Assist the PM in maintaining administrative such as budgeting, logistics and procurement of the Program
• Carry out any other duties that may be assigned from time to time by supervisors.

(2)Finance:

• Review, verify and follow up the cost estimates and payments by sanitation staff or local partners to ensure all expenditures to meet goals and budget of the Program as well as the EMW’s payment policy before sending to PM for approval.
• Assist the PM in budgeting and expenses for the CHOBA 2 implementation.
• Prepare monthly travel allowance and monthly hardship allowance for sanitation staff.
• Assist the PM to reconcile the program expenses against the budget.

Work Conditions:          

• The primary work location will be in the EMW office in Hanoi, with occasional travel to field.
• Travel by public transportation, private vehicles and overnight stays will be required. 
• May be requested to work overtime and weekends for special programs and events.

Qualifications:    

• University degree in English and Accounting.
• Five years of relevant professional experience.
• Good communication skills (in written and verbal)
• Some office experiences and skills such as skills in organizing meetings, workshops, trainings or other events, and time management.
• Ability to work independently and team-work.
• Command of Microsoft Office suite is required.
• Good at English.

How to apply:

Please send your CV and a cover letter, or nominations (in English) to email address: jobs.for.ngo.hanoi@gmail.com, Title: EMW_A&F Assistant_Candidate’s full name

Deadline: 5/9/2016

     Any question please contact Ms. Tram: 043.8265118