JOBS DESCRIPTION

FFI’s mission is to conserve threatened species and ecosystems worldwide, choosing solutions that are sustainable, are based on sound science and take account of human needs.  FFI’s strategy to achieve this mission is to work with in-country organisations at all levels to support them in identifying and implementing country led sustainable solutions. 

FFI Vietnam is implementing conservation projects at Mu Cang Chai Species & Habitat Conservation Area of Yen Bai, Muong La Nature Reserve of Son La, Khau Ca Species & Habitat Conservation Area and Quan Ba district of Ha Giang, TrungKhanh Species & Habitat Conservation Area of Cao Bang, Kim Bang of Ha Nam, and Pu Mat National Park of NgheAn provinces.

TERMS AND CONDITIONS

Starting date: 1^stJune  2017

Duration: 1 year with potential to extend subject to business need and funding availability

Job type: Full-time

Location: Hanoi based with regular travel to project sites

Salary range: Gross $700 - $900 per month 

Position Title: Project Coordinator

Reporting to: FFI Vietnam Country DIRECTOR/ FFI Vietnam Country Programme MANAGER

Oversees: The Coordinator will supervise staff (TBC) at each FFI project site, located at Cao Bang, Ha Nam, and Pu Mat, under the supervision of the Country Programme Manager.

Position Objective

The objective of the Project Coordinator position is to, under the supervision of the Country Programme Manager, oversee implementation of biodiversity conservationprojects conducted at TrungKhanh of Cao Bang, Kim Bang of Ha Nam, and Pu Mat of NgheAn provinces. The position requires direct line management of project staff to ensure effective planning and implementation of projects, ensuring that deliverables are completed to standard and in a timely fashion.

The successful candidate will have a blend of skills, which include related project coordination or management, together with relevant experience of environmental protection and/or wildlife conservation, community development, community outreach and education (or similar).

Required Skills and Experience

Tasks and Responsibilities

Staff Management

• Ensure that project staff are appropriately planning and implementing work.
• Ensure alignment between staff workplans, budgets and deliverables as per donor requirements.
• Provide mentoring and guidance for project staff in the carrying out of their duties.
• Ensure coordination of project staff.
• Conduct annual performance appraisals for staff that the position line manages.
• Ensure that operations are conducted to a high standard of health, safety, welfare, environmental good practice and cultural sensitivity.
• Ensure that FFI policies and guidelines are followed within the implementation of the Vietnam Programme.

Financial Management

• Under supervision on the Country Programme Manager, manage donor budgets for the aforementioned project sites, ensuring that spending is cost-effective, compliant with FFI and donor requirements and compliant with Vietnam law. Spending must align with stated project objectives and facilitate effective conservation actions, in line with the deliverables enshrined in the (all) project documents (donor grant agreements or contracts).
• Ensure that donor budgets utilize FFI cost norms, cover staff time appropriately in relation to activities planned and meet the requirements of FFI UK and FFI Vietnam administrative costs.
• Be aware of donor grant agreements to ensure financial management is in alignment with spending.
• Review advance requests and acquittals for project staff as line manager, ensuring that these are appropriately costed, budgets are available and costs are attributable to the donors.
• Work with the Finance Department and Country Programme Manager to produce financial (donor) reports

Partner Engagement

• Liaise with government counterparts, of projects, building effective working relationships, to ensure the delivery of FFI Vietnam’s objectives and to ensure that FFI Vietnam’s work is aligned with government policy.
• Oversee the preparation of project reports and briefings as required to government partners.
• Build and maintain links with relevant government agencies reasonable for development of policy related to conservation in Vietnam.
• Where requested by the Country Programme Manager, represent FFI Vietnam at various national and international fora to showcase the programme’s work, network and develop opportunities.

Project Development, Management, and Implementation

• Develop concepts for community development and engagement other projects within the geographies that FFI work.
• Identify and engage appropriate donors to meet assessed needs.
• Work collaboratively with the country director and country programme manager to develop proposals and budgets for funding key community interventions.
• Lead and manage project’s activities at project sites including supervision of project staff.
• Manage project budgets associated with projects’ activities.

• Ensure that project staff understand and are aligned with the strategy of FFI Vietnam.
• Convene the project staff on a regular basis to advise the Country Director / Country Programme Manager on development of strategy.
• Ensure that all project activities are in line with the FFI Business Plan and FFI Vietnam Strategy, and in all cases further our efforts to conservation biodiversity (especially, but not limited to, threatened primates)
• Support the protected area law enforcement actions, including the coordination of community patrol teams.
• Oversee the collection of SMART data, as part of protected area / forest  and species monitoring
• Support protected area management/managers and(where appropriate) the development and/or implementation of species action plans
• Support the planning and coordination of research activities (of forest, key species, local livelihoods etc.)
• Co-develop community development/livelihood activities and community education / outreach plans and materials, and lead on implementation.

Other Duties / Cross-cutting

• Provide support for donor reporting.
• Act as a member of the core management team of FFI.
• Lead community engagement work at project sites, as required, including sites not listed in this ToR.
• Coordinate and support implementation of our community education work, including support to other FFI project sites.
• Provide regular information/updates and materials to support the creation of communication outputs (website, blogs, social media, etc.)
• Other duties as reasonably required as a technical advisor.

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Reporting

This Project Coordinator position reports to Country Programme Manager of FFI Vietnam Country Programme (line manager) on all technical matters, including workplanning, design and implementation of project activities, staff management and reporting.

In addition, the Project Coordinator will provide weekly updates to the Country Director (personnel manager) on all matters relating to FFI’s working environment, as well as project implementation and delivery.

How to apply

Please send your application letter and CV to jobs.for.ngo.hanoi@gmail.com. Title: “FFI_Candidate’s full name”

Deadline: 24/5/2017.

Any questions please contact 043.8265118 (Ms.Tram)