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JOB DESCRIPTION

 

FFI’s  mission  is to  conserve  threatened  species  and  ecosystems  worldwide,  choosing solutions  that are sustainable,  are based on sound science and take account of human needs.  FFI’s strategy to achieve this mission is to work with in-country organisations at all levels to support them in identifying and implementing country led sustainable solutions.

FFI Vietnam  is implementing  conservation  projects at Mu Cang Chai Species & Habitat Conservation Area of Yen Bai, Muong La Nature Reserve of Son La, Khau Ca Species & Habitat Conservation Area and Quan Ba district of Ha Giang, Trung Khanh Species & Habitat Conservation Area of Cao Bang, Kim Bang of Ha Nam, and Pu Mat National Park of Nghe An provinces.

Fauna & Flora International - Vietnam Programme

is recruiting a

Primate Projects Manager

 

TERMS AND CONDITIONS

Starting date: As soon as possible

Duration: One year with potential to extend subject to business need and funding availability

Job type: Full-time

Location: Hanoi based with regular travel to project sites

Salary range: Gross $850 - $1050 per month

Job Title: Primate  Projects  Manager  – focusing  primarily  on Cao Bang, Ha Giang and Yen Bai/Son La – FFI Vietnam Country Programme

Reporting to: Country Programme Manager, FFI Vietnam Country Programme (line manager).

In addition, the Project Manager will provide weekly updates to the Country Director (personnel manager) on all matters relating to FFI’s working environment, as well as project implementation and delivery.

Line Manager of: Project Assistant – Trung Khanh (Cao Bang) Project Assistant – Ha Giang Programme Volunteers and students - TBC

 

Key Internal

Relationships: Director of Operations, Asia-Pacific 

Vietnam Country Director

Project Coordinator – Protected Areas (Vietnam) 

Technical staff (VN)

Asia-Pacific Programme Team (UK)

Finance Team (Vietnam and UK) 

Cross-cutting Teams (UK)

Trung Khanh and Ha Giang Field Support Staff (x2)

Community  Conservation  Teams  (Cao  Bang,  Ha  Giang  and  Yen Bai/Son La)

Communications and Fund Raising Department (Vietnam and UK)

 

Working with: The  Project  Manager  will  routinely  liaise  with  national  and  local government agencies, local communities and community-based organisations, international and national partner NGOs and for-profit entities, academic institutions, funders and donors, representing the values and interests of FFI at all times.

 

Purpose: Oversee biodiversity conservation project implementation, in three sites, focussing on three critically endangered  primate species, ensuring  sound operational and financial management and compliance with internal policies and procedures, contracts/grant agreements and relevant statutory and regulatory frameworks. Tasks include fundraising and strategic managerial and technical input to the ‘Primate Programme’, primarily, as well as the ‘Protected  Areas  Programme’,  and  other  areas  of the Vietnam  Country  Programme,  as required and in line with FFI’s mission, vision and strategic aims.

 

This position will be working in close collaboration with FFI and government staff and will provide  mentoring  and build capacity  to support  the on-going  work of the projects.  The position requires direct line management of project staff to ensure effective planning and implementation of projects, ensuring that deliverables are completed to standard and in a timely fashion.

 

The successful candidate will have a blend of skills, which include related project coordination and  management,  together  with  relevant  experience  of environmental  protection  and/or wildlife conservation, as well as community development, community outreach and education (or similar).

 

Main Duties: Under the  supervision   of  the  Vietnam Programme Manager,   working   in close day-to-day collaboration and coordination with the Head of Finance and Administration, and  liaising closely with the Vietnam Country Director and the Asia-Pacific  Regional  Team, the Project Manager will have the following Responsibilities:

 

Programme Development

• In collaboration  with the Programme  Manager and Country Director, contribute to the strategic planning and development of the FFI Vietnam Country Programme, in particular the aspects associated with biodiversity, in line with FFI’s business plan and strategy, including advising on technical aspects, opportunities, priorities and optimal use of funds

• In collaboration with the Country Director, Programme Manager, Project Managers and technical specialists, develop and input to project concepts and proposals, in line with approved strategic plans and FFI’s project cycle

• Proactively identify prospective funders and donors and develop tailored proposals to fund approved projects, working with the Head of Finance and Administration (in Vietnam) and  Finance  Business  Partner  (in  the  UK)  to  ensure  accurate  budgeting,  staff  and overhead charging and cost recovery

• Ensure that funding and donor proposals and resulting contracts and grant agreements are  appropriate  to,  and  comply  with,  FFI  operating  standards  and  implementation conditions within Vietnam

• Proactively develop and nurture relationships with prospective and existing funders and donors, ensuring open and regular communication and hosting donor visits as required

 

Operational Management

•   Lead and manage FFI’s primate project activities and associated budgets in Cao Bang (Cao  Vit  gibbon  project);  Ha  Giang  (Tonkin  snub-nosed  monkey  project);  and  Yen Bai/Son La (western black-crested gibbon project)

•   Contribute  to the management  of project implementation  and delivery across the FFI Vietnam Country Programme, ensuring compliance with FFI Business Plan, FFI Vietnam Strategy,  FFI operating  standards,  policies  and procedures,  and contracts  and grant agreements, and in all cases further our efforts to conservation biodiversity (especially, but not limited to, threatened primates)

•   Provide strong and motivational line management and mentoring to field staff through objective setting, continuous performance management, annual appraisals, training provision and personal development planning to ensure the efficient and effective delivery of the programme

•   Support project staff to ensure they understand and are aligned with the strategy of FFI Vietnam and FFI as a global institution

•   Convene staff on a regular basis to advise the Country Director / Country Programmen Manager on development of strategy

•   Support project team members to ensure work plans are in place to meet project aims, objectives and timelines and ensure that projects are implemented in line with work plans and  within  budget  and  ensure  alignment  between  staff  workplans,  budgets  and deliverables as per donor requirements, and coordination of project staff.

•   Conduct annual performance appraisals for staff that the position line manages.

•   In collaboration  with the UK Monitoring  and Evaluation  Team,  develop  and manage processes  for  the  effective  monitoring  and  evaluation  of  projects,  ensuring  timely adaptation as required to meet project aims, objectives and timelines, and support the dissemination of lessons learnt

•   Ensure compliance with institutional Health & Safety policies and procedures and Area Risk Assessments to manage and minimise risk within the FFI Vietnam Country Programme procedures, and ensure that operations are conducted to a high standard of health, safety, welfare, environmental good practice and cultural sensitivity.

 

Financial Management

•    With the support of the Head of Finance and Administration (in Vietnam), the Finance Business Partner (in the UK), and the in-country finance teams, that for projects managed by this position, there is:

Ø   Accurate financial management

Ø   Compliance with internal financial policies and procedures

Ø   Compliance   with  contracts   and  grant  agreements,   including   co-financing   and procurement requirements

•    Under supervision on the Country Programme Manager, manage donor budgets for the aforementioned project sites, ensuring that spending is cost-effective, compliant with FFI and donor requirements and compliant with Vietnam law. Spending must align with stated project objectives and facilitate effective conservation actions, in line with the deliverables enshrined in the (all) project documents (donor grant agreements or contracts).

•   Ensure that donor budgets utilize FFI cost norms, cover staff time appropriately in relation to activities planned and meet the requirements of FFI UK and FFI Vietnam administrative costs.

•    Be aware of donor grant agreements to ensure financial management is in alignment with spending

•    Review advance requests and acquittals for project staff as line manager, ensuring that these are appropriately costed, budgets are available and costs are attributable to the donors.

•    Work  with  the  Finance  Department  and  Country  Programme  Manager  to  produce financial (donor) reports

•    Working with other project managers and finance teams, ensure timely and accurate technical, operational and financial donor and institutional reporting

 

Technical Input

•    Provide technical advice and input on biodiversity and conservation issues and priorities, project design, development, implementation and monitoring

•   Provide technical advice as required to partner organisations and individual community- based initiatives, including advice in the areas of institutional development, governance and financial management

•   For projects managed by this position, oversee and develop project reports for donors and programme reports and briefings for FFI and Government partners, as required, and to a high standard

•    Support  the  protected  area  law  enforcement  actions,  including  the  coordination  of community patrol teams.

•    Oversee the collection of SMART data, as part of protected area / forest  and species monitoring

•   Support protected area management/managers and (where appropriate) the development and/or implementation of species action plans

•   Support the planning and coordination of research activities (of forest, key species, local livelihoods etc.)

•   Co-develop  community  development/livelihood  activities  and  community  education  / outreach plans and materials, and lead on implementation

•    Lead community engagement work at project sites, as required, including sites not listed in this ToR

•   Coordinate  and  support  implementation  of our  community  education  work,  including support to other FFI project sites

•   Other duties as reasonably required as a technical advisor.

 

Partnership Development

•  Proactively identify, develop and nurture relationships and partnerships with third parties, including national and local government agencies, local communities  and community- based organisations, international and national partner NGOs and for-profit entities, academic institutions

•   Ensure meaningful consultation with appropriate stakeholders in the development and implementation of biodiversity work within the FFI Vietnam Country Programme

•  Liaise with government counterparts, of projects, building effective working relationships, to ensure the delivery of FFI Vietnam’s objectives and to ensure that FFI Vietnam’s work is aligned with government policy

•   Oversee  the  preparation  of project  reports  and  briefings  as  required  to  government partners.

•   Build and maintain links with relevant government agencies reasonable for developmentof policy related to conservation in Vietnam

 

Programme Representation

•    Where requested by the Country Programme Manager, represent FFI Vietnam at various national and international fora to showcase the programme’s work, network and develop opportunities.

•    Represent the primate conservation elements of the FFI Vietnam Country Programme, developing its profile and promoting its work to third parties, including diplomatic and government  agencies,  communities,  NGOs,  for-profit  entities,  academic  institutions, funders and donors, and media

•    Represent FFI at key fora, including consultations,  negotiations, meetings, workshops and briefings

•    Engage in relevant policy dialogues with a view to influencing  positively  policies that impact on biodiversity

 

Communications

•    Bring to the attention of the Country Director any news worthy items arising within the country programme

•   Provide regular information/updates and materials to support the creation of communication outputs (website, blogs, social media, etc.) to the Programme Manager and communication staff (VN and/or UK)

 

See annexes below.

Annex 1: Required Skills and Experience

ESSENTIAL	DESIRABLE
Skills
English language (good)	English language (fluent)
Degree in natural resource management, forestry or relevant development field	Master’s degree in conservation / relevant field
Project management  – Timely delivery of activities and outcomes, as per contract	Management  of  projects  worth  at  least  $50,000 USD
Good time management
Self-motivated, with the able to work alone and set realistic goals (workplanning)
Interpersonal  skills / teamwork,  including and motivation skills
Personnel (staff) management
Professional  level usage of the Microsoft office suite	GIS skills – e.g. ArcGIS or similar
Procurement and fund management
Workshop planning / logistics and facilitation
Ability to work equally well with local community members, government/state actors and the international community
Strategic project design and visioning	Theory of change (or similar)
Community consultation and outreach	FPIC
Ecology/conservation biology - Technical skills related to planning, law enforcement and management of natural resources	Species conservation skills and/or primatology
To lead/design enviro-conservation-related scientific research or studies	Able to lead on the design of biodiversity and/or primate survey methodologies
Experience
Minimum    10    years    working    in    the conservation/environment or related field	Minimum 10 years working in conservation
Minimum 5 years project coordination / management of conservation or related projects	Project  management  experience  in conservation or NRM
Involved in community development and/or poverty reduction activities, related to landuse (forestry, agriculture, etc.)	Lead  on  the  design/implementation  of conservation-orientated  (results-based) sustainable livelihood interventions

Proven     track    record    of    community empowerment	Gender
Involved   in   awareness   raising   and/or environmental education (EE) activities	Lead on the design/implementation  in awareness raising and/or environmental education (EE)
Involved  in  the  design/implementation  of species conservation activities	Lead on projects  / activities  focused  on species (ideally primates) conservation
Proven track record of working successfully  with government counterparts
Lead  or been  part  of teams  undertaking research in the conservation, environment or development field	Conservation research - team leader / published author (e.g. in scientific journals)
Involved in the development of successful funding proposals for enviro/conservation	Lead on the creation of successful proposals
Managed or coordinated inputs from external consultants	Designed packages of work and associated ToRs for external inputs to projects