JOB DESCRIPTION
(Admin & Finance Assistant, IC-VVAF)
IC (previously known as VVAF) is an America non-profit organization, with more than 30 years experiences managing programs around the world. The organization established representativeoffice in Hanoi in 1994 to provide humanitarian assistance programs in Vietnam.Our involvement has grown substantially since then. By 2016, IC has been active in more than 20 provinces with a variety of assistance programs. We now focus on mental health, education, mine action and assistance for people with disability/dioxin.
The International Center-(IC) is looking for a qualified Vietnamese to fill in the following position for 01 year contract at IC as Admin and Finance Assistant with the details as follows:
- Position: Admin & Finance Assistant
- Duty Station: Hanoi and project sites
- Duration of Assignment: 01 Year with possibility of extension
JOB SUMMARY:
- The Finance & Admin Assistant to support accounting, finance and admin works on day to day basis to ensure smoothly, timely and effective function of operational works in Country Office.
ROLES AND RESPONSIBILITIES:
The applicant filling this position will handle a wide range of important duties, including:
- Prepare receipt and payment vouchers
- Input payment transaction to on-line banking system
- Check to ensure sufficient supporting documents for payment requests and monthly financial reports from partners
- Support to book hotel, air tickets , cars and logistics for events, workshops.
- Assist Finance Manager in scan, photocopy and filing of financial documents, reports
- Assist Finance Manager in audit preparation works
- Assist admin works for the office (photocopy documents, training materials, sending courier, filing correspondences….)
- Be in charge of work related to Social & Health Insurance and health insurance (if any) according to Vietnamese labor code;
- Draw up official out-going letters, offer letters, probation contracts, interns’ commitment, and employment contracts, etc.;
- Manage hard-copy personnel profiles of all staff;
- Other works as assigned;
QUALIFICATIONS REQUIRED
- University degree
- Proven excellence in English fluency supported by recognized qualifications
- Working experience.
- High level of computer literacy including full knowledge and competence with MS Word, Excel, MS Project & Email. Software & experience of PowerPoint, desktop publishing & photo editing an advantage.
- Good interpersonal and cross-cultural communication skills
- Familiarity with international NGOs or the United Nations preferred
- IT/IM background and/or experience and participation in development projects advantageous
- Showing patience and high attention to details
SUPERVISION AND PERFORMANCE EVALUATION:
The incumbent works under the direct supervision and evaluation of the Admin and Finance Manager.
HOW TO APPLY:
Please send your CV and cover letter (in English) to email address: jobs.for.ngo.hanoi@gmail.com
Deadline: 06/9/2016
Any question please contact: Ms Quyen. Tel: 043 8265118