JOBS DESCRIPTION

The  Rosa-Luxemburg-Stiftung  (RLS)  is  an internationally  operating  non-profit  institution  that has become a provider of political education and a center  for progressive social research  in both Germany and throughout the world.  It  is  part of  a  transnational,  progressive  and solidary  network  striving  for  democratic  and social participation and empowerment.   RLS works within the tradition  of workers’ and womens’ movements and is affiliated with the German political party “The Left/ Die Linke”.

Rosa-Luxemburg-Stiftung Southeast Asia (RLS SEA) embraces the mission of supporting transformation countries, such as Cambodia, Laos,  Myanmar and Vietnam  to a socially  just,  sustainable, participatory  and democratic society.  The RLS SEA Regional Representative  Office has been opened  in April 2009 in Hanoi and is currently cooperating with  approximately 15 partner organizations  such as academic  institutions and universities,  non- government-organizations (NGOs) and government institutions as well as with parliaments. RLS SEA’s activities and partnerships focus on a variety of issues under three major themes, i.e. “program components”  such as “social justice”, “socio-ecological transformation” and “participatory politics”.

Position  Job  Description

The Finance  Officer is responsible   for supporting  the RLS’s Representative   Office in Vietnam  (RLS  SEA)  and its cooperation  partners  in planning and controlling budgets and financial reports  of both Core and Climate Change program. S/he is in charge of managing  and monitoring financially related activities as well as the reporting of RLS funds in an effective way. S/he works under the direct supervision of the Chief Finance Manager.

Responsibilities and Tasks

1.   Responsible for financial project management  of the assigned projects and s/he

• Monitors together with the Project Manager, RLS SEA’s cooperation partners in the budgeting process;
• Monitors  RLS SEA’s cooperation   partners in  financial  management   of  their  projects  and in  reporting including: 
• Control all process in payables, receivables, finance- and project booking  for RLS SEA’s cooperation partners,
• Manage day-to-day  operational  aspects of  financial  management with  RLS  SEA’s  cooperation partners,
• Maintain  and qualify forms, datasheet, financial guidelines  of  RLS and the Federal  Ministry of Economic Cooperation and Development (BMZ),
• Ensure funds for project are spent according to the financial guidelines of RLS and  BMZ,
• Ensure financial project documents are complete, current, and stored appropriately,
• Control the whole Climate Change program including monitoring the total program fund, monitoring the project  funds, budgets and spending,  monitoring the overall balance after a month and a quarter,
• Effectively develops  and applies financial management  systems  and reporting methods. Prepare, together with the Project Managers, monitoring and evaluation procedures regarding efficiency of projects.

2.   Responsible for finance reporting and s/he

• Effectively communicates relevant information to the Director and Chief Finance Manager as well as within RLS SEA’s team,
• Ensures translation of Vietnamese into English and vice versa  of project-related financial information and documents.

3.   General finance related & other responsibilities

• Assist the Chief Finance Manager in project financial reporting and other assigned financially related work,
• Assist the Director and the Chief Finance Manager upon request,
• Willing to work at weekends or after working hours, upon request,
• Willing to travel for business  trip purpose within Vietnam and abroad.

Reporting Lines

Report  to: Director  of RLS SEA and Chief Finance Manager of RLS SEA

Is substitute  for: Finance Manager of RLS SEA

Will be substituted  by: Finance Manager of RLS SEA

Qualifications, skills and competencies

Professional qualifications

• Bachelor in Business Administration, Finance & Accounting, Economics or similar fields,
• At  least  2 years professional  experience  in  financial  management,   book  keeping and accounting –
• international accounting certification is an asset.

Skills and Competences

• Proficient in English speaking, reading and writing,
• Excellent skills in using MS Word, Excel, Power Point and Outlook,
• Familiar with software assisting finance management and project accounting,
• Excellent  communication  skills  and demonstrated   ability to communicate  difficult/sensitive  information tactfully,
• Well-developed presentation  skills,
• Team-oriented, proven ability and motivation to collaborate with other, find solutions and share successes together with colleagues and partners.

Additional information regarding the position

This position will be based in Hanoi office and involves frequent to travel to Lao. It is substituted  for a maternal leave position and the estimated duration for this position is from 15 November 2017 to 15 July 2018.

How to apply

• Please send CV and a covering letter in English addressing the list of competencies to: jobs.for.ngo.hanoi@gmail.com.
• Deadline 17/10/2017
• Title: “Rosa Luxemburg_ Finance Officer _Full name”

Applications will be treated in confidence. Due to the volume of applications we receive, only short-listed candidates will be contacted and CVs cannot be returned. Any question, please contact 0243.8265118 (Ms. Tram).