JOBS DESCRIPTION

Save the Children’s vision is a world in which every child attains the right to survival, protection, development and participation. Our mission is to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives.

Save the Children started our work in Vietnam in 1990, and implements programs in the key thematic areas: Education, Health and Nutrition, Child Protection, Child Rights and Governance, Child Poverty, Disaster Risk Reduction (DRR) and Emergency Response. At present, Vietnam Country Office has programs in 20 out of 63 provinces in Vietnam.

Save the Children in Vietnam continues to develop innovative programming that reflects the overall strategic goal of measurably improving the survival, health, protection and development of Vietnam’s poorest children by strengthening the capacity of women and children, caring adults, communities and partner organizations.

We are looking for one Vietnamese national for:

Position: Disaster Risks Reduction Project Manager

Quantity: 01

Location of work: Hanoi

Remuneration & Benefits:

• Salary: Negotiable
• Benefit package: 
• Insurance as Vietnam’s Labour codes,
• 20 days of annual leave per year,
• Annual health check
• Premium private healthcare insurance for employee and dependents
• Other incentives
• Training and development opportunities

Tasks and Accountabilities

Project Management and Technical Support

• Handle the planning, implementation and management of the project and if needed provide management and technical support to humanitarian projects.
• In coordination with DRR and Humanitarian Program Manager, project staff and implementing partners, facilitate the preparation of annual work plan and budget for assigned project for approval by Director of Program Implementation (DPI). Regularly review the annual work plan and budget and propose necessary adjustments if needed.
• Be responsible in ensuring quality in the delivery of project activities, identify any emerging issues affecting project implementation and determine solutions in consultations with DRR and Humanitarian Program Manager.
• Provide direct technical support to project staff and implementing partners in the implementation of planned project activities and facilitate the delivery of technical assistance from SC member TA during project implementation
• In coordination with Awards Manager, help monitor the project reporting requirements and facilitate the preparation of project report. Be responsible in ensuring that the report is of high quality and technically reviewed by DRR and Humanitarian Program Manager and Director of PDQAbefore submission by the Awards Manager to SC Member supporting the project.

Program Development

• Keep updated of recent development in the DRR and Humanitarian sector in Vietnam and provide support to DRR and Humanitarian Program Manager concerning SCs positioning
• Provide technical input on DRR and Humanitarian during proposal development

Staff Management

• Line manage the staff on designated projects, making sure that each staff has clear understanding of their roles and responsibilities and there is synergy among members of the team. 
• In coordination with rest of DRR and Humanitarian program team, contribute in identifying the core program staff and ensure the continuity of their services to guaranty program quality delivery.
• Work together with line managed staff to identify clear performance objectives and capacity building plan. Support and motivate staff to achieve their performance objectives and with support from HR team undertake the periodic performance review
• When needed, provide direct coaching or mentoring to project staff in the implementation of project activities and facilitate their technical capacity building.

Financial Management

• Act as Budget Holder for the designated project. Provide support to Finance team in preparing budget phasing and monthly forecast according to approved annual budget for both SC managed budget and sub-grants in coordination with DRR and Humanitarian Program Manager, program staff and implementing partners
• Provide support to Finance team in sub-grant management - in preparing the sub-grant to partners based on the agreed activities, releasing the sub-grant, monitoring the sub-grant and in submitting sub-grant finance report. 
• Work closely with designated Senior Finance Officer in monitoring the project budget. On the regular basis review the project expenses, ensure all expenses are put in appropriate budget code and analyse any underspent or overspent. Determine any issues related to project budget and determine solutions in coordination with DRR and Humanitarian Program Manager, FSSD, and DPI.
• Ensure that SCI finance and procurement policies and procedures are strictly followed by project staff and implementing partners. Report to FSSD any suspected violation of SCI finance and procurement policies and procedure for proper investigation.
• Facilitate the delivery of direct finance and procurement management support to implementing partners by the finance and procurement team by integrating finance and procurement orientation during kick-off meeting with partners, organizing a regular finance visit and if needed organizing a finance and procurement training to partners during project implementation

Representation, Partnership and Networking

• Establish and maintain strong relationship with local implementing partners such as government agencies and CSOs for successful project implementation and ensure that government laws, policies and procedures are complied during project implementation (e.g. MoU, project approval from local authority)

Requirements

Essential

• At least 5 years work experience either as Project Officer or Manager of a DRR or Humanitarian project.
• Experience in the implementation of DRR or Humanitarian project funded by institutional donors
• Demonstrated capacity in project planning, implementation and management covering the preparation of annual work plan, budgeting and procurement
• Experience working with government counterparts and the community with proven results. 
• Solid understanding of the Vietnamese government system at provincial, district and commune levels.
• Strong leadership skills, good communication skills and team work, analytical skills and problem solving.
• Ability to work independently with minimal supervision and can stay in the field for extended period of time
• Proficiency in spoken and written English.
• Good computer skills: MS Office required.
• Willingness to abide by SCI Child Protection Policy/Child Safe Guarding and Code of Conduct.

Desireable

Prior experience working with Save the Children and familiarity to organization’s policies and procedures will be an advantage

How to apply:

• Please send CV and a covering letter in English addressing the list of competencies to: jobs.for.ngo.hanoi@gmail.com.
• Deadline 9/8/2017
• Title: “Save the Children_Project Manager HN_Full name”

Applications will be treated in confidence. Due to the volume of applications we receive, only short-listed candidates will be contacted and CVs cannot be returned. Any question, please contact 0243.8265118 (Ms. Tram)