Position

      Award Management Officer

Quantity

      01

Location of work

      Hanoi

Remuneration & Benefits

• Salary: Negotiable
• Benefit package: 
• Insurance as Vietnam’s Labour codes,
• 20 days of annual leave per year,
• Annual health check
• Premium private healthcare insurance for employee and dependents
• Other incentives
• Training and development opportunities

Tasks and Accountabilities

Developing self and others

• Work with other team members to support team activities
• Build relationships with members of other teams i.e. finance, PDQA and implementation/operations
• Involvement in capacity building to build skills in Award management cycle

Communicating with impact, negotiation and coordination

• Input into high quality ‘donor ready’ proposals and reports as designated by the Award Manager
• Communication with budget holders, program staff and partners to obtain inputs into key processes and up to date budget figures
• Process lead for go/no go assessments at country level

Compliance (systems, processes, donor)

• Learn and follow SCI processes and relevant donor requirements
• Understanding of the AMS system, maintaining and driving data quality
• Provides information on donor compliance requirements for submission of proposals
• Ensures that appropriate Awards risk assessments are completed in a timely manner and approved before submission
• Ability to use AMS reporting to monitor awards and plan for key processes i.e. donor reporting
• Assist the team to understand donor compliance requirements relating to award management including budgeting and reporting, and ensure deadlines are met
• Basic understanding of donor compliance and development of compliance checklists if needed

Monitoring and analysis

• Process lead for development of narratives and initial budgets for simple/low risk proposals including liaising with program teams and finance to ensure this has been fully costed
• Financial analysis skills to perform award monitoring processes and identify any issues for further analysis
• Ensure donor budget lines in AMS are as needed for donor reporting requirements

Portfolio management and strategy

• Run reports from AMS to support the AM team with monitoring of the Award Portfolio
• Perform monitoring and analysis activities when required and work with Awards Manager to resolve any issues identified
• Problem solving skills to address and work through issues when they arise.

Requirements

• University degree in International development, business administration, finance and/or experience working in a related role
• Experience managing grants, contracts & sub agreements with knowledge of major funders’ guidelines (e.g. USAID, ECHO, DFID, CIDA, SIDA etc.) 
• Relevant experience managing donor funded projects with International NGO’s particularly those addressing human/children’s rights and those  applying partnership approaches
• Strong analytical skills, computer literacy and excellent documentation skills are a must.
• Ability to work well with a team and establish relationships with other teams/offices
• Cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.
• Highly developed interpersonal and English communication skills including influencing and negotiation
• Experience working with implementing partners and managing sub awards/grants
• Excellent time management and planning capacity